In my final blog (for now) about my favorite organizing products, I have one product that can facilitate getting your To Do’s done, and another that seems to be a product and a service rolled into one. 

WallMates:  Go to www.ataglance.com and click on the “Wall Calendar” section.

WallMates offer an exciting new way to plan your week, month, To Do list, or whatever needs planning.  They’ve taken the dry erase technology and applied it to self adhesive surfaces.  As they say, It’s “dry erase wall planning, simplified.”

No more hanging those large and heavy, dry erase boards.  No need for an easel.  And there’s no longer an issue of where your meeting location will be.  The dry erase planner can come with you!

These are simple dry-erase planning grids, calendars, and white boards that can just peel and stick to the wall.  No tools.  No damage.  How easy is that?

Price points are anywhere from $17 to $22, depending on the size you want.

My Perfect Party:  www.myperfectparty.com

Are you having a party and trying to decide on a theme?  It can be a children’s party, an adult party, or even a family party.  This company can not only help you determine a theme, they have a ton of suggestions about décor, party favors and what to serve.  They offer many products that will help you create just the right atmosphere for your party.  Examples of party themes:

• Adults:
  • Chocoholic
  • Wine Tasting
  • Baby Shower
  • Bridal Shower
  • Casino Night
• Children:
  • Girl birthdays:  Camp out, Pirate Treasure, Scavenger Hunt
  • Boy birthdays:  Pajama party, Sweet Tooth, Craft Crazy
• Seasonal and Family:
  • Hawaiian Luau, Star Spangled Soiree

Check them out the next time you’re getting ready to plan a party!

First, the kids….

Organizables:  http://www.organizables.com/

Do your kids take forever to get dressed?  Maybe they can’t find the pants that go with a certain shirt or they just can’t seem to make a decision about what to wear?  Organizables are garment bags for kids that organize outfits for them by days of the week, or even by activity!  They can be customized, too, to include your child’s name.  You have to check these out.  They’re adorable!

I thought the pricing on these was pretty reasonable too.  $29.95 for a set of 5.  Not bad.

And now for the Moms…

Purse Perfector:  www.purseperfector.com

Are you constantly losing items in your purse?  Maybe you like to carry a large purse and the small items get lost…or your purse doesn’t have enough pockets for you.  Well, the Purse Perfector can solve that problem.  You need to check out their website to get the full scope of what this product is all about.  The Purse Perfector goes into your purse to organize its contents.  It can actually come apart and be used in briefcases or travel bags as well.

The pricing here is a little higher; $54 for the medium size and $59 for the large size.  However, all of their products are made in the USA, which is a plus!

I’d love to hear your feedback if you decide to place an order.

Although I don’t consider myself someone who pushes products on my clients, there are some I will recommend depending on the client’s personality, habits, and the situation in general.  Here are a few that I am excited about sharing….

Grid-It, by Cocoon:

I was lucky enough to get a free sample of this and am excited to use it!  My idea of the best use for Grid-It is to secure all of the little items you keep in your backpack, briefcase, or computer bag.  Items such as your phone, business cards, pens/pencils, a calculator, USB memory stick, white out and highlighters fit neatly and securely to it so you can easily locate the items when you need them.  Rather than searching for a pen or business card, you just pull the Grid-It Organizer out of your bag and everything is attached.  It’s also great for school-aged kids and their backpacks.  I’m sure it would fit nicely in their lockers too.  They even have a 3-ring binder version!  It comes in black, blue and red, and several different sizes you can see in the picture.  Although the picture is nice and gives you an idea of how to use this product, for the life of me I can’t figure out why you’d want to use one to organize your gum.  Who carries around that much gum with them??   

Next up, something near and dear to my heart.  These two products are great for performing a quick-sort of the mail or other papers that you need to get off the counter or your desk, but don’t have time to follow-up on them. 

The first is the Secure Expanding File created by Smead:

I have always loved, and advocated the use of, expanding/accordion files.  However, many of them look like large folders whose covers won’t stay open while you’re trying to file, and that won’t stand up on their own.  I often see those types of accordion files tucked away in a closet, never to be used again.  This file, however, will stand on its own and remain cover-free while for ease of filing.

For those of you who may want a more decorative product or who want to create just a few files with a bit more room, check out this awesome beauty from Office Candy:

This tote comes in six fabulous colors and is something you won’t mind guests seeing on your kitchen counter or in the living room.  Keep it wherever you sort through your mail or want to keep your To Do items.

If you have any questions on what you’ve seen in this blog or want to know more about how to use these products, give us a call at 203-273-8583.

More of my favorite products will be highlighted in the coming weeks, so stay tuned!

For instance, my favorite “cut-back” is limiting yourself to handling a piece of paper only once.  While that’s great in theory, it doesn’t make much sense. It essentially means that you have to deal with that piece of paper, like making a decision or completing a To Do item, right then and there.  What if you don’t have the time?  That’s a LOT of pressure to put on yourself, don’t you think?  Instead of employing the “spend or cut-back” mentality, there’s another option that can be less stressful and help you be more successful.  However, this method might take a little more time upfront…which is why I think it becomes a last resort.

Take a moment to step back and try to remove yourself from the situation.  You need to understand the dynamics of what’s going on in your space, whether it’s the office or the home, before you can make any changes.  For example, instead of deciding you just don’t have enough filing space and you need to purchase another file cabinet, take a look at what you’re filing.  You likely have duplicate papers and even duplicate files that you haven’t looked at in quite some time.  Remembering that 80% of what you file is never referenced again, can help you really focus on what is important and what’s not, and then make the decision to shred or recycle.

Another example is the piles of paper that accumulate in the wrong place.  If you like to sort through your mail in the home office but it keeps piling up in the kitchen, maybe you can bring the sorting files to the kitchen.  No, you don’t have to move your file cabinets.  You can, however, utilize a portable file box that fits in a kitchen cabinet.  (Even if you left the box on the kitchen counter, that would look much better than a pile of mail, wouldn’t it?)  When the mail comes in, pre-sort it into five or seven categories you identified for that box.  Later, you can take the file box back into the office and finish the job.

I know many of us are busy and would much rather be doing ANYTHING but filing our mail.  However, given a little effort upfront and a few minutes each day, the paper piles you loathe so much would remain under control.

I’ve always tried to give people tips on decluttering by using analogies or different scenarios.  For instance, pretend you’re moving.  If you wouldn’t pay to have the item packed up and shipped to your next location, get rid of it.  Regarding the clothing that no longer fits you that you hope to be able to wear again someday, if you do lose the weight, don’t you want to celebrate by going out and buying some new and exciting outfits?

In this article Mellen uses a different scenario that I’d like to share.  Let’s say your house is on fire...and your family, pets and purse are all safe.  What do you go after next?  Do you rush in to rescue those clothes that don’t fit sitting in a bin in your attic?  How about the silver or crystal you inherited that you never use because it’s just not your style?  All of a sudden the value we place on these items isn’t quite the same, is it?

If we could retrain ourselves to focus less on the monetary value of our stuff and more on the ways these items add value to our lives, it might be easier for us to let go.  Of course I’m not saying the monetary value isn’t important.  If those clothes that no longer fit you were really expensive, then try to consign them instead of giving them away.  However, they aren’t adding value to your life by hanging in a closet year after year.  Rather, they seem to be a constant reminder of how you used to look or of a goal you have not yet achieved.

Similarly, the silver or crystal you inherited isn’t adding value to your life if it lives in a drawer or closet collecting dust.  It might just be a guilty reminder for you every time you see it.  Why not give it to another relative or a friend who would use it?  Or you can simply give it to a charitable organization and take the tax deduction.

If we aren’t gaining happiness from the things we surround ourselves with, it’s time for those items to go!

The November 2011 issue of Inc. magazine had some interesting information about how we communicate our customer service experiences:

• The average number of people a customer will tell about a good customer service experience is 9.  That’s right.  When we have a fabulous experience with a store or company or website, we tell an average of 9 people about it.  That’s pretty good advertising for a company who offers their customers a little bit more, or goes above and beyond the norm.

However….

• The average number of people a customer will tell about a bad experience is 16.  Wow!  We tell 43% more people, almost double the number of people, when we have a bad experience.

 What does that say about us?  We’re a bunch of complainers!

I realize that in the last few years we’ve seen unemployment rise, the economy waiver, the ability to get a loan become nearly impossible, and many people finding themselves upside-down in their mortgages.  It’s not the best environment for optimism and going out of our way to pat someone on the back.  However, we’re not going to get anywhere complaining about it.

When I read the statistics above, I became acutely aware of how guilty I’ve become in this respect as well.  The recent issues we’ve had with building our home have left me quite bitter about it…and I don’t mind telling everyone!  (I’m surprised I haven’t written about it yet.)  Anyway, that realization made me think that it might be time to change my mind set.

If you take a moment to look around you, I know you can find something positive to say.  The more we focus on the positive, the more easily we’ll begin to recognize it on a daily basis. For instance, I just had a great meeting with the building department.  The gentleman I spoke with took the time to walk me through his feedback so I could be clear on exactly what I needed to do for my follow-up.  That conversation alone saved me a lot of time.  See…things are looking up!

For the new 2012 year, my challenge to you is to help reverse those statistics above.  When someone goes out of their way for you and provides some excellent customer service, I want you to tell at least 16 people.  Can you do that?  I look forward to hearing about it :) 

Happy New Year!

Originally, that small paragraph was going to be the entire blog.  It really is as simple as that.  However when I bring up this point during my workshops, I’m often met with some resistance. 

“But I have to drive my kids to school.”

“I have to go to my mother-in-law’s house for dinner every Sunday.”

I’m not saying there aren’t consequences that come along with your choices, but you do have a choice.

You don’t have to drive your kids to school.  They could take the bus, you could talk to other moms and dads in their school about setting up a carpool, your spouse could drive them, they may be able to walk to school, etc.  There certainly are other options.  If you choose to drive your kids to school, despite these other options, then that’s your choice.

You don’t have to go to your mother-in-law’s house every Sunday for dinner.  You could stay home and have your family go without you.  Your spouse may not like it, but it’s a possible choice.  Maybe your family is busy with sports on the weekends, as many are.  You can explain that to your mother-in-law (or have your spouse do it) and tell her you’re cutting back your visits to once a month.  You can also offer to have her come to your house once per month, if that would make things easier.  Again, other options exist.  You may be afraid to rock the boat and so you choose to attend those Sunday dinners.  If that’s the case, then that’s your choice.

So the next time you hear yourself say, “I have to….,” change your wording to say, “I choose to….”

When you start changing your language and “I choose to…” is followed by something you really don’t want to do, I can guarantee you’ll start looking for other options.  It’s just a simple way to remind you that you do have a choice.

Have you ever heard the phrase “helium hand?”  I love that phrase because it’s so visually descriptive.  We all know people who, when volunteers are solicited, raise their hands immediately.  It doesn’t matter what needs to be done, they are at-the-ready to take charge!  Those people have what’s called “helium hand.”  Their hands seem to rise all by themselves.  They just can’t help it.

I have a friend who has been very active in a particular organization for the past few years.  She managed to take the reigns as President last year, as we all knew she would.  She’s a fabulous leader and the organization is very lucky to have her.  At the start of the year she had her plan mapped out and was ready to tackle the “big project” she inherited as President.  And then…the Vice President got sick, one of the key committee chairs got a new promotion that required her to move within 30 days, and another board member resigned unexpectedly.  If any of you have served on a volunteer board, you know that the best laid plans can be thrown right out the window.  As they say… “life happens.”

Despite the dwindling manpower, my friend was still determined to get that “big project” done.  Instead of scaling back the deliverables for the year, she took on lots more work than one person could handle.  She stayed up until 1AM many nights trying to get things accomplished.  In the meantime, Wednesday night “date night” with her husband was often put on hold and she was spending less and less time with her two kids.

When we volunteer our time, especially as mothers and fathers, we’re sending a message to our children about the importance of giving our time, and sometimes our money, to help others.  This sentiment is exactly what my friend was trying to impart to her own children.  And while I certainly admire my friend’s commitment to her organization, I eventually saw how that sentiment began to backfire.  She spent so much time picking up the slack for others, that her children began to resent the work she was doing.  Eventually she heard comments like, “I hate that place…” and “why do you care about those kids more than us?”  And that’s when she knew something had to change.

I’m happy to say that today my friend is still enjoying her volunteer work.  It took some effort on her part to accept the fact that she was not going to get that “big project” done during her presidency, but she and her board were able to put a good dent in it before she passed the project along to the next President.  She realized she had to reassess what needed to be done vs. what she wanted to get done, and then cross-reference that list with the amount of manpower she actually had. 

Remember, everyone is feeling the time crunch these days.  It seems that 20% of the people in various volunteer organizations are doing 80% of the work.  If you have the time and want to volunteer, by all means do so!  If you’re strapped for time, but no one else is volunteering, beware of the helium hand…

I was recently reading some statistics on the subject of how Americans spend their time…or rather, their time off.  I was surprised to learn that one-third of us typically don’t use all of our allotted vacation time.  Really?  Why not?  Unfortunately, the statistic didn’t answer that question, so I’ll ask you, the reader.  Have you really ever had trouble using up all of your vacation days?

Actually, maybe I should clarify this a bit better….for those of you who get PAID vacation time, have you ever not used it all?

When I worked in corporate, I don’t think I ever had leftover vacation days at the end of my fiscal year.  If anything, I was looking for ways to take more!  I cherished those days off. 

What is it about our culture that keeps us working?  We don’t even seem to leave our work at the office anymore.  We’re still plugged in via smartphone or laptop when we get home.  Now, more than ever, we need to learn to take a break and step away from the job.  Even if we don’t leave town, just taking a day or a week off from work, allows us to do something for ourselves and gives us the means to recharge our batteries
 

According to Expedia (as published in Inc. magazine), the average number of vacation days employees received annually in the U.S. is 13.

Japan? 15
Australia? 19
Germany? 27
France? 38!  Way to go France!  Looks like I’m moving…

Think of it this way… you earned those vacation days!  That is your time with which you can do whatever you wish.  In the words of M. Scott Peck, “Until you value yourself, you will not value your time.  Until you value your time, you will not do anything with it.”